CSC MC 12 S. 2022 | Guidelines and Standards in the Establishment of Organizational Structures and Staffing Patterns in Local Government Units

 

2022 Guidelines   and  Standards  in  the  Establishment   of Organizational Structures and Staffing Patterns in Local Government Units

TO: ALL HEADS OF CONSTITUTIONAL BODIES; DEPARTMENTS, BUREAUS,  AND AGENCIES  OF  THE  NATIONAL GOVERNMENT; LOCAL GOVERNMENT UNITS; GOVERNMENT- OWNED OR -CONTROLLED CORPORATIONS WITH ORIGINAL CHARTERS; AND STATE UNIVERSITIES AND COLLEGES

Pursuant to CSC Resolution No. 2200373 promulgated on 20 September 2022, the CSC adopts the 2022 Guidelines and Standards in the Establishment of Organizational Structures and Staffing Patterns (OSSPs) in Local Government Units (LGUs), as follows:

“Pursuant to Section 76 of R.A. No. 7160, the CSC shall prescribe minimum standards and guidelines in the design and implementation of OSSPs in LGUs. It provides, as follows:

“Section 76.  Organizational Structure and Staffing Pattern. – Every local government unit shall design and implement  its own organizational structure and staffing pattern taking into consideration its service requirements and financial capability, subject to the minimum standards and guidelines prescribed by the Civil Service Commission.”

It is, therefore, the responsibility of every LGU to design, approve, and implement its OSSP in accordance with the following 2022 Guidelines and Standards in the Establishment of OSSPs in LGUs:

Section 1. The appropriate OSSPs of LGUs shall be determined and established in accordance with Section 17 (Basic Services and Facilities) of R.A. No. 7160 and other existing laws, and the priority needs identified by the local chief executive, the sanggunian, and/or the local development council concerned. 

Section 2.  The OSSP shall likewise be established  within the financial capability of LGUs, taking into consideration the budgetary limitations provided for in Section 325 of R.A. No. 7160, such as:

2.1 The  total  appropriation,  whether  annual  or  supplemental,  for personnel services1  of an LGU for one (1) fiscal year shall not exceed forty-five percent (45%) in the case of first to third-class provinces, cities, and municipalities, and fifty-five percent (55%) in the case of the fourth class or lower, of the total annual income from regular sources realized in the next preceding fiscal year. (Sec.

325.a)

2.2. The appropriations for salaries, wages, and representation and transportation allowances of officials and employees of the public utilities and economic enterprises owned, operated, and maintained by the LGUs concerned shall not be included in the annual budget or in the computation of the maximum amount for personnel services.   The appropriation for the personnel services of such economic enterprises shall be charged to their respective budgets. (Sec. 325.a)

2.3 No official or employee shall be entitled to a salary rate higher than the maximum fixed for the position or other positions of equivalent rank by applicable laws or rules and regulations issued thereunder. (Sec. 325.b)

2.4 No local fund shall be appropriated to increase or adjust salaries or wages of officials and employees of the National Government, except as may be expressly authorized by law. (Sec. 325.c)

2.5 In cases of the abolition of positions and the creation of new ones resulting from the abolition of existing positions in the career service, such abolition or creation shall be made in accordance with pertinent provisions of R.A. No. 7160 and the civil service laws, rules, and regulations. (Sec. 325.d)

2.6 Positions  in  the  official  plantilla  for  career  positions  which  are occupied by incumbents holding permanent appointments shall be covered by adequate appropriations. (Sec. 325.e)

2.7 No changes in designation or nomenclature of positions resulting in a promotion or demotion in rank or increase or decrease in compensation shall be allowed, except when the position is actually vacant, and the filling of such positions shall be strictly made in accordance with the civil service laws, rules, and regulations. (Sec. 325.f)

2.8 The creation of new positions and salary increases or adjustments shall in no case be made retroactive. (Sec. 325.g)

Section 3. Each LGU may create the following Offices subject to the provisions of Sections 1, 2, and 9 of these Guidelines:

Province:

1.    Office of the Provincial Governor

2.    Office of the Provincial Vice Governor

3.    Office of the Sangguniang Panlalawigan

4.    Office of the Provincial Accountant

5.    Office of the Provincial Administrator

6.    Office of the Provincial Agricultural and Biosystems Engineer2

7.    Office of the Provincial Agriculturist

8.    Office of the Provincial Architect

9.    Office of the Provincial Assessor

10.  Office of the Provincial Budget Officer

11.  Office of the Provincial Cooperatives Development Officer

12.  Office of the Provincial Disaster Risk Reduction and Management Officer3

13.  Office of the Provincial Engineer

14.  Office of the Provincial Environment and Natural Resources Officer

15.  Office of the Provincial General Services Officer

16.  Office of the Provincial Health Officer

17.  Office of the Provincial Human Resource Management Officer4

18.  Office of the Provincial Information Officer

19.  Office of the Provincial Internal Audit Service5

20.  Office of the Provincial Legal Officer

21.  Office of the Provincial Persons with Disability Affairs Officer6

22.  Office of the Provincial Planning and Development Coordinator

23.  Office of the Provincial Population Officer

24.  Office of the Provincial Public Employment Service Manager7

25.  Office of the Provincial Social Welfare and Development Officer

26.  Office of the Provincial Treasurer

27.  Office of the Provincial Tourism Officer8

28.  Office of the Provincial Veterinarian

29.  Office of the Provincial Youth Development Officer9

City

1.    Office of the City Mayor

2.    Office of the City Vice Mayor

3.    Office of the Sangguniang Panlungsod

4.    Office of the City Accountant

5.    Office of the City Administrator

6.    Office of the City Agricultural and Biosystems Engineer2

7.    Office of the City Agriculturist

8.    Office of the City Architect

9.    Office of the City Assessor

10.  Office of the City Budget Officer

11.  Office of the City Civil Registrar

12.  Office of the City Cooperatives Development Officer

13.  Office of the City Disaster Risk Reduction and Management Officer3

14.  Office of the City Engineer

15.  Office of the City Environment and Natural Resources Officer

16.  Office of the City General Services Officer

17.  Office of the City Health Officer

18.  Office of the City Human Resource Management Officer4

19.  Office of the City Information Officer

20.  Office of the City Internal Audit Service5

21.  Office of the City Legal Officer

22.  Office of the City Persons with Disability Affairs Officer6

23.  Office of the City Planning and Development Coordinator

24.  Office of the City Population Officer

25.  Office of the City Public Employment Service Manager7

26.  Office of the City Senior Citizen Affairs Head10

27.  Office of the City Social Welfare and Development Officer

28.  Office of the City Treasurer

29.  Office of the City Tourism Officer8

30.  Office of the City Veterinarian

31.  Office of the City Youth Development Officer9

Municipality

1.    Office of the Municipal Mayor

2.    Office of the Municipal Vice Mayor

3.    Office of the Sangguniang Bayan

4.    Office of the Municipal Accountant

5.   Office of the Municipal Administrator

6.   Office of the Municipal Agricultural and Biosystems Engineer2

7.   Office of the Municipal Agriculturist

8.   Office of the Municipal Architect

9.   Office of the Municipal Assessor

10. Office of the Municipal Budget Officer

11. Office of the Municipal Civil Registrar

12. Office of the Municipal Cooperatives Development Officer

13.  Office of the Municipal Disaster Risk Reduction and Management Officer3

14. Office of the Municipal Engineer

15. Office of the Municipal Environment and Natural Resources Officer

16. Office of the Municipal General Services Officer

17. Office of the Municipal Health Officer

18. Office of the Municipal Human Resources Management Officer4

19. Office of the Municipal Information Officer

20.  Office of the Municipal Internal Audit Service5

21. Office of the Municipal Legal Officer

22.  Office of the Municipal Persons with Disability Affairs Officer6

23. Office of the Municipal Planning and Development Coordinator

24. Office of the Municipal Population Officer

25.  Office of the Municipal Public Employment Service Manager7

26. Office of the Municipal Senior Citizen Affairs Head10

27. Office of the Municipal Social Welfare and Development Officer

28. Office of the Municipal Treasurer

29. Office of the Municipal Tourism Officer8

30. Office of the Municipal Veterinarian

31. Office of the Municipal Youth Development Officer9

Barangay

1.    Office of the Punong Barangay

2.    Office of the Sangguniang Barangay

Section  4.  The  following  local  appointive  positions  shall  be mandatory or optional as indicated hereunder:

Province

Mandatory

1.    Provincial Accountant

2.    Provincial Administrator

3.    Provincial Agricultural and Biosystems Engineer2

4.    Provincial Agriculturist

5.    Provincial Assessor

6.    Provincial Budget Officer

7.    Provincial Cooperatives Development Officer12

8.    Provincial Engineer

9.    Provincial Persons with Disability Affairs Officer6

10.  Provincial Disaster Risk Reduction and Management Officer3

11.  Provincial General Services Officer

12.  Provincial Health Officer

13.  Provincial Legal Officer

14.  Provincial Planning and Development Coordinator

15.  Provincial Public Employment Service Office Manager7

16.  Provincial Social Welfare and Development Officer

17.  Provincial Treasurer

18.  Provincial Tourism Officer8

19.  Provincial Veterinarian

20.  Provincial Youth Development Officer9

21.  Secretary to the Sangguniang Panlalawigan

Optional

22.  Provincial Architect

23.  Provincial Environment and Natural Resources Officer

24.  Provincial Human Resource Management Officer4

25.  Provincial Information Officer

26.  Provincial Internal Audit Service Officer13

27.  Provincial Population Officer

28.  Assistant Provincial Assessor14

29.  Assistant Provincial Treasurer15

City

Mandatory

1.    City Accountant

2.    City Administrator

3.    City Agricultural and Biosystems Engineer2

4.    City Assessor

5.    City Budget Officer

6.    City Civil Registrar

7.    City Cooperatives Development Officer17

8.    City Persons with Disability Affairs Officer6

9.    City Disaster Risk Reduction and Management Officer3

10.  City Engineer

11.  City General Services Officer

12.  City Health Officer

13.  City Legal Officer

14.  City Planning and Development Coordinator

15.  City Public Employment Service Office Manager7

16.  City Senior Citizens Affairs Head10

17.  City Social Welfare and Development Officer

18.  City Treasurer

19.  City Tourism Officer8

20.  City Veterinarian

21.  City Youth Development Officer9

22.  Secretary to the Sangguniang Panlungsod

Optional

23.  City Agriculturist

24.  City Architect

25.  City Environment and Natural Resources Officer

26.  City Human Resource Management Officer4

27.  City Information Officer

28.  City Internal Audit Service Officer13

29.  City Population Officer

30.  Assistant City Assessor13

31.  Assistant City Treasurer14

Municipality18

Mandatory

1.    Municipal Accountant

2.    Municipal Agricultural and Biosystems Engineer2

3.    Municipal Assessor

4.    Municipal Budget Officer

5.    Municipal Civil Registrar

6.    Municipal Cooperatives Development Officer19

7.    Municipal Disaster Risk Reduction and Management Officer3

8.    Municipal Engineer/Building Officer

9.    Municipal Health Officer

10.  Municipal Persons with Disability Affairs Officer (1st to 3rd Class Municipalities)6

11.  Municipal Planning and Development Coordinator

12.  Municipal Public Employment Service Office Manager7

13.  Municipal Senior Citizen Affairs Head10

14.  Municipal Treasurer

15.  Municipal Tourism Officer8

16.  Municipal Youth Development Officer9

17.  Secretary to the Sangguniang Bayan

Optional

18.  Municipal Administrator

19.  Municipal Agriculturist

20.  Municipal Architect

21.  Municipal Environment and Natural Resources Officer

22.  Municipal Persons with Disability Affairs Officer (4th to 6th Class Municipalities)5

23.  Municipal Human Resource Management Officer4

24.  Municipal Information Officer

25.  Municipal Internal Audit Service Officer13

26.  Municipal Legal Officer

27.  Municipal Population Officer

28.  Municipal Social Welfare and Development Officer

29.  Municipal Veterinarian

30.  Municipal Youth Development Officer

31.  Assistant Municipal Assessor13

32.  Assistant Municipal Treasurer14 

Barangay

Mandatory

1.    Barangay Secretary

2.    Barangay Treasurer

Section 5. LGUs shall create mandatory positions. It may create optional positions, provided that all mandatory positions shall have been created, and in accordance with the limitations provided under the law and these Guidelines. It is understood that the creation of positions shall have the corresponding budget, approved by the sanggunian, to be considered valid.

The creation of mandatory positions shall likewise comply with the 45%-55% budgetary limitations for personnel services.

Section 6. LGUs which have already exceeded  the budgetary ceiling pursuant to Section 325 of R.A. No. 7160 shall not create the mandatory and optional positions until such time that their financial capability  could allow  the  creation of such positions  unless  otherwise provided by law.

Section 7. The term of the positions of Administrator, Information Officer, and Legal Officer (with the rank of department head) shall be coterminous (primarily confidential) with that of the local chief executive who appointed them unless the LGU Charter, which was promulgated after R.A. No. 7160, provides otherwise.

Section 8.  LGUs  are strongly encouraged to create a  Human Resource Management (HRM) Office which shall be responsible for human resource management and maintenance of effective liaison with the CSC. Provided, that when the number of personnel of an LGU does not warrant the creation of an Office, the LGUs are strongly encouraged to create at least a 2nd level HRM Officer position to perform the abovementioned duties and responsibilities and/or if funds are available capacitating the LGUs to further create other HRM positions.

Section 9. Other offices and positions not provided under Sections

3 and 4 of these Guidelines may be created by LGUs; Provided, that they are the priority needs as identified by the local chief executive, the sanggunian and/or the local development councils concerned consistent with Section 17 of R.A. No. 7160; Provided, further, that the mandatory positions shall have been created; and, Provided, finally, that the budgetary limitations under Section 325 of R.A. No. 7160 have been complied with.

Section 10. Heads of departments or offices, with the rank of department head, shall be appointed by the local chief executive with the concurrence  of  the  majority  of  all  the  members  of  the sanggunian concerned subject to Civil Service laws, rules, and regulations. 

The salary grade of such heads of departments or offices shall be determined by the sanggunian concerned; Provided, that such compensation shall be based upon the pertinent provisions of R.A. No.

6758,21 as amended by existing law;22 Provided, further, that it shall not be higher than the compensation of elective local officials except for positions allowed under the DBM Index of Occupational Services for LGUs.

Section 11. The qualification requirements provided for in R.A. No.

7160 or special laws for local appointive positions shall be applied. The qualification standards (QS) approved by the CSC (CSC QS Manual or LGU-specific QS) shall be applied for other positions. No substitution for deficiency in the education, training, and/or experience requirements shall be allowed.

Section 12. Subject to their financial capability and service requirements, LGUs may design and establish their organizational structure based on the Local Government Organizational Models Guidebooks23 and/or existing laws.

The LGUs, composed of several offices pursuant to R.A. No. 7160 and special laws, may establish, through their sanggunian, the following structural units:

a. A Department is the highest structural unit/level headed by an employee with the rank of Department head.

b. A Division is the second highest structural unit/level and may be composed of sections performing dissimilar tasks but related functions headed by an employee with the rank of Division Chief.

c. A Section is the lowest structural unit/level which may be composed of positions performing similar tasks headed by an employee with the rank of Section Chief.

The levels of positions created by the LGUs shall depend on their income classification based on DBM-issued guidelines.

Section 13. The titles of positions in LGUs corresponding to the same or similar functional description as those established under the latest DBM Local Budget Circular on the “Index of Occupational Services, Position Titles and Salary Grades in the Local Government (IOS-LGU) CY

2021 Edition” shall be used and adopted.

However, in the issuance of appointment, the generic position titles shall be accompanied by a parenthetical title (Annexes B-1 and B-2) which shall be used to determine the qualification standards and the duties and functions of the position, if applicable.

Illustrative examples:

Generic Position Title: Municipal Government Department Head I (SG 24):

Parenthetical Title: Municipal Assessor

Provincial Government Assistant Department Head (SG 24):

Provincial Assistant Treasurer

Administrative Officer V (SG 18):

Human   Resource   Management Officer III

Budget Officer III

Records Officer III

The position title shall appear in the appointment, as follows:

•   Municipal Government Department Head I (Municipal Assessor), SG 24

•   Provincial Government Assistant Department Head (Provincial Assistant Treasurer), SG 24

•   Administrative  Officer  V  (Human  Resource  Management Officer III), SG 18

Section 14. Two or more LGUs may establish a single organizational structure or staffing pattern for the purposes of consolidating or coordinating their efforts and resources for the delivery of common basic services, maintenance of common facilities, and other purposes beneficial to them. Upon approval of the sanggunian concerned and after a public hearing conducted for the purpose, they may contribute funds, real estate, equipment, and other properties, and appoint or assign personnel through a memorandum of agreement.25

Section 15.   LGUs, in order to complement their existing organizational structures and personnel or effect efficiency and economy in operation, may enter into joint ventures and/or such other cooperative arrangements with people’s and non-governmental organizations to engage in the delivery of certain basic services, capability-building, and livelihood projects, and to develop local enterprises designed to improve productivity and income, diversify agriculture, spur rural industrialization, promote ecological balance, and enhance the economic and social well- being of the people.26

Section 16. Subject to the provisions of R.A. No. 7160 and these Guidelines, LGUs shall have the authority to approve their respective OSSPs.                                                                                                          

OSSPs with appropriation ordinances shall be subject to review by the DBM in the case of provinces, highly urbanized cities, independent component cities, and municipalities within the Metropolitan Manila area and the Sangguniang Panlalawigan for component cities and municipalities.27

Section 17. The local chief executive shall furnish a copy of the sanggunian-approved OSSP to the CSC Regional/Field Office concerned, within thirty (30) days from the date of its approval, for their information and guidance in processing appointments and other human resource actions.

Section 18. The CSC Field Offices, upon request, may render technical assistance in the design and implementation of the OSSP in LGUs within their jurisdiction.

Section 19.  In the reorganization of LGUs, the provisions of R.A. No. 6656, otherwise known as “An Act to Protect the Security of Tenure of Civil Service Officers and Employees in the Implementation of Government Reorganization” and its implementing rules and regulations (IRR) as embodied in CSC MC No. 13, s. 1988, shall apply.

Section 20. The CSC shall act on appeals of aggrieved parties in the implementation of the reorganization of LGUs in consonance with R.A. No. 6656 and its IRR pursuant to civil service law, rules, and regulations.

Section 21. All local chief executives and the sanggunian concerned are hereby directed to observe and implement the provisions of these Guidelines.

Section  22.    All  existing  CSC  policies  inconsistent  with  these Guidelines shall be deemed repealed and/or amended accordingly.

Section 23. These guidelines shall take effect after fifteen (15) days from its publication in a newspaper of general circulation.”

CSC Resolution No. 2200373 dated 20 September 2022 was published in the Daily

Tribune on 18 October 2022 and took effect on 3 November 2022.

ATTY. KARLO A. B. NOGRALES

Chairperson

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Information courtesy of Civil Service Commission